Stop wasting time searching for documents
SharePoint returns 47 results. The intranet is loading. Teams has the wrong channel. Anna is in a meeting.
62% of employees spend too much time searching for information at work. Not because it doesn't exist — because it's in the wrong place.
From concrete plants to tech offices — everyone has documents that need to be correct, current, and findable.
Stop searching five systems
Employee handbook in SharePoint. Project docs in Google Drive. Instructions on the intranet. Attachments in Teams. Who knows what's current? In AmpliFlow, all documents live in the same system — the same folders as your processes, risks, and deviations. It works like Windows Explorer. Folders, click, done.
- Folder structure that works like Explorer — no training required
- Write directly in the system or upload files — Excel, PDF, CAD, anything
- Approval workflows and read receipts — proof for the auditor, not just order for you
- Version history included — but that's not the point, the point is everything lives here
Documents that live in context
Documents in a folder pass the audit. Documents connected to processes, competencies, and training — that gets you through the workday.
Processes
Changing your onboarding process? AmpliFlow shows which instructions are no longer accurate. No outdated documents in circulation.
See processes →Competence
Connect training materials to competence requirements. New employees find everything they need to learn — without asking around.
See competence →Improvements
A deviation leads to a corrective action. The action changes a way of working. The way of working gets documented. The circle closes — automatically.
See improvements →Your documentation shouldn't hallucinateAI hallucination means an AI presents fabricated information as fact. In document management, this could mean an AI search points to the wrong version of a policy, invents requirements that don't exist, or gives an answer that sounds correct but is completely wrong. During an audit, that can cost you your certification.
AI is brilliant at helping you create — a draft risk analysis, a competence description, a starting point to work from. A human reviews, adjusts, and approves. That's how we use AI in AmpliFlow.
But AI that retrieves facts? That tells you which version of the employee handbook is current, or where the project plan lives? That's where hallucination isn't a bug — it's a risk. So we built document management on structure instead: a folder structure so simple there's nothing to search for.
AI retrieving facts
- Can make up answers that sound credible
- Doesn't know which version is current
- No human reviews the answer before it reaches the user
- Treats the symptom — not the chaos
AmpliFlow
- Right document, right version, always
- Folders — click — done
- Works like Windows Explorer
- Connected to processes, risks, and deviations
We use AI to help you create — risk analyses, competence descriptions, and position texts. Always with human review before anything is saved. But finding the right document? Structure beats guessing.
From blank page to searchable knowledge
Four steps. No bureaucracy. No training required.
Write
Open a new page and start writing. Not in Word. Not in Google Docs. Directly in your management system.
Organize
Create directly in the right folder. Same logic as your file server — but everyone can reach it, everywhere.
Grant access
Each user gets a general role — Owner, Editor, or Viewer — that applies to all pages. Need a specific folder or file to have its own rules? Set unique permissions with one click.
Find
Search. Click. Done. Nobody asks Anna.
Unlimited folder structure
Build the hierarchy that fits your organization — as many levels as you need. Permissions flow down but can be overridden per folder or file.
Attachments and files
Upload templates, drawings, and reference materials. Preview images and PDFs directly in the document.
PDF export
Export with custom headers and footers. Perfect for training materials or when someone needs paper.
Honest answers about document control
Questions about document management in AmpliFlow.
How is this different from the Policy tool?
It's the same underlying feature — what we call Pages in AmpliFlow. Policies and operational documents live in the same knowledge base. You choose how to organize using folders.
How do we find the right document?
You search by document title and navigate the folder structure. The search finds titles, not content within documents — but with a sensible folder structure, you rarely need to search at all.
How do permissions work?
Each user gets a general role — Owner, Editor, or Viewer — that applies to all pages. Want a specific folder or file to be accessible only to certain people? Set unique permissions on just that item. Grant access to individual users, teams, or everyone. Permissions flow down the folder structure, but any folder or file can have its own rules that take over.
Can we import documents from SharePoint?
Not through automatic import — you create content directly in AmpliFlow or upload files. But it's a good opportunity to clean up. Most people discover that half the documents in SharePoint are duplicates, drafts, or outdated.
Why don't you have AI-powered search?
Because you don't need it. AI is great at creating — drafts, suggestions, descriptions — and a human always reviews before it's saved. But retrieving facts, like which version of a policy is current or where the project plan lives? That's where hallucination becomes a risk. With a sensible folder structure and clear titles, you find the right document in seconds, no guessing required. Read more about how we use AI.
Have more questions?
We're happy to show you whether AmpliFlow fits your documentation needs.
Talk to usHow many systems are you searching today?
SharePoint, Teams, the intranet, email, the file server. Book a demo and we'll show you what it looks like when everything is in one place.
Book a demo